As of 1^st April 2025, new regulations will require suppliers to upload and maintain Laden Brake Test (LBT) compliance documentation to ensure that their HGV fleets remain fully compliant with industry standards. This change is essential for fleet safety, and Nexus is here to guide you through it.

To help you stay on top of these compliance requirements and streamline your processes, we have made several key updates to the Iris® platform. Let’s take a closer look at how the law change could affect your operation and how we plan to simplify the compliance process.

How is the law changing?

From 1^st April 2025 the new regulatory changes will require all HGV hires to have up-to-date LBT compliance documentation.

• To follow best practice and comply with legislation there is an expectation that every safety inspection will include a brake performance assessment using either an RBT, a suitable electronic brake performance monitoring system (EBPMS) or a decelerometer with temperature readings.
• If EBPMS is not used it is expected there is a minimum of 4 laden brake tests spread evenly across the year, this can include the annual test.
• Where a laden brake test is not carried out a risk assessment detailing the reasons, must be completed by a competent person who understands braking systems and components.

Further detail can be found here in section 5.3 of the government’s website guidance to maintaining roadworthiness.

How Nexus is supporting you

Ahead of the change to the law, we have made several updates to the HGV compliance paperwork management function within Iris®. These updates will allow for the collection and management of Laden Brake Test (LBT) paperwork to help you stay compliant and audit-ready,

The upgrades will provide better visibility, tracking, and management of LBT compliance paperwork. The changes will simplify compliance management and prepare your fleet for VOSA audits, ultimately reducing your admin burden and minimising risk.

“By collaborating across the business, we’ve introduced updates that make Laden Brake Testing (LBT) compliance more straightforward, giving our suppliers the clarity and confidence they need to meet the latest DVSA requirements while safeguarding operational efficiency.

“These new Laden Brake Testing regulations presented a significant challenge for suppliers and customers alike. Our team rose to the occasion by developing real-time compliance tracking and streamlined documentation processes, making it easier to adapt to the latest standards and maintain road safety.”

James Talbot, Head of Product

Updated Iris® features for HGV suppliers

• Pre-Rental & On-Rent Compliance Visibility:You’ll have full visibility of upcoming and in-progress LBT compliance paperwork, so you always know which documents need to be uploaded.
• Performance Tracking:Easily monitor how well your fleet is meeting compliance requirements.
• Seamless Paperwork Uploads:Upload LBT documents directly within an â reservation. This provides instant access to compliance evidence for your HGV fleet.

Updated Iris® features for HGV fleet managers

• Real-Time Compliance Tracking:You’ll be able to instantly see what LBT paperwork is still missing for both upcoming and on-rent vehicles, ensuring you can source it in time for an audit.
• Improved Document Access:Easily access, extract, and store individual LBT compliance documents for your records, alongside non-rental fleet paperwork.
• Seamless Maintenance Planning:Export LBT service appointments from the HGV Dashboard to merge with your non-rental maintenance schedules. This ensures that your entire fleet remains compliant.
• Enhanced Supplier Communication:When booking, you’ll be able to inform suppliers of your LBT service intervals, helping ensure the required tests are scheduled correctly.

As we approach the April 2025 deadline, fleet managers and suppliers will need to ensure that all necessary LBT compliance paperwork is uploaded, stored, and readily accessible.

It’s more important than ever to stay ahead of the curve. Whether you’re an HGV fleet manager or a supplier, these updates will help you manage the process with ease.

If you have any queries or concerns about the upcoming changes to the law or the updates within Iris®, please don’t hesitate to get in touch.